Legal
Privacy Policy
At Niky AI, we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your personal data when you use our platform. We are committed to complying with the General Data Protection Regulation (GDPR) and other applicable data protection laws.
1. Who We Are
Niky AI is a web application based in Germany. We conduct AI-powered interviews, analyze and score them, and help match talent with potential employers.
2. Data We Collect
We collect the following types of information:
- Personal Information: Name, email, and information provided via forms (e.g., Typeform).
- Interview Data: Voice recordings, transcripts, and performance scores.
- Usage Data: IP address, device type, browser info, pages visited, and session data.
- Cookies & Tracking Technologies: Cookies and similar tools used for analytics, functionality, and marketing.
3. How We Use Your Data
- Conduct and score AI interviews
- Match talent with job opportunities
- Improve and optimize our product
- Process payments (via Stripe)
- Analyze usage patterns (via Google Analytics and Amplitude)
- Track conversions from job ads and social posts (via LinkedIn Insight)
- Fulfill legal and contractual obligations
4. Legal Basis for Processing
- Consent: for analytics and marketing cookies
- Contract: to provide our core services
- Legitimate Interest: to operate and improve the platform
- Legal Obligation: where applicable
5. Third-Party Services
We work with the following service providers (Data Processors):
- Google Analytics: Analytics platform (IP anonymization enabled, DPA signed)
- Amplitude (EU-hosted): Product analytics (data stored in EU)
- Cloudflare: DNS and security services
- Typeform: For collecting user input during sign-up
- Stripe: Payment processing
- LinkedIn Insight Tag: Conversion tracking from LinkedIn traffic
- Each provider is GDPR-compliant, and we have Data Processing Agreements (DPAs) in place where required.
6. Data Storage & Retention
We store your data securely and retain it only as long as necessary to provide our services, support job matching, and fulfill legal requirements.
You can request deletion of your data at any time.
7. Your Rights (GDPR)
- Access the data we hold about you
- Correct or update your data
- Request data deletion
- Object to or restrict certain types of processing
- Withdraw consent (where applicable)
- File a complaint with a data protection authority
8. Data Deletion
You may request the deletion of your account and personal data by emailing us. We will comply within a reasonable timeframe unless retention is required by law.
9. Cookies & Tracking
We use cookies for essential functions (e.g., Cloudflare for security), analytics (Google Analytics, Amplitude), and marketing (LinkedIn Insight for conversion tracking).
You can manage cookie preferences through our consent banner or browser settings.
10. International Transfers
Some providers are based outside the EU. In such cases, we ensure proper safeguards like Standard Contractual Clauses (SCCs) are in place.
11. Children’s Privacy
Niky AI is not intended for users under 16. We do not knowingly collect data from minors.
12. Policy Updates
We may update this policy occasionally. Major changes will be communicated clearly. Please check this page for updates.
13. Contact
If you have any questions or requests related to your data, contact us at: privacy@niky.ai